How many rules can be setup in outlook

How many rules would you recommend and which alternatives do I have? Rules are a great way to sort your incoming emails but you can indeed quickly go overboard with this feature as well. The result is that your list of rules will be hard to manage, it is easy to end up with duplicate rules and messages could get duplicated or end up in the wrong folder because of conflicting or incorrectly sorted rules.

Personally, I always recommend people to revise their rules and sorting method when they reach somewhere between 15 and 20 rules. Combining rules and using aliases to reduce the amount of rules needed is a first option, but Outlook has many other features to help you sort or quickly find back your emails. These options often allow you to use the same conditions as that you can set with rules.

The above features allow for a more dynamic sorting mechanism and can also greatly reduce the amount of folders and depth of subfolders that you need, while still being able to quickly get what you need.

Thanks for your feedback. Choose where you want to search below Search Search the Community. I would like to use rules to permanently discard unwanted emails, but I understand there may be limits to how many rules can be set up. If this is the case, is there another way to permanently delete unwanted email from reaching my inbox? This thread is locked.

Thai Pepper. Verify your account to enable IT peers to see that you are a professional. Ghost Chili. Jono Nov 9, at UTC. Microsoft Office expert. Thanks for the replies. This discussion has been inactive for over a year.

Replace Attachment. Add link Text to display: Where should this link go? Add Cancel. Insert code. Join me to this group. Read these next The number of addresses you can forward to may be limited, depending on the settings for your account. If you add more addresses than are allowed, your forwarding rule won't work. If you create a forwarding rule with more than one address, test it to be sure it works.

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